Campbell County County Clerk
Jim Luersen is the Campbell County Clerk. The official County Clerk website covers land records, marriage licenses, elections, delinquent taxes, motor vehicles, notary public recordings, and open records for the County Clerk's own office records. That scope is practical for records users because the title "clerk" can cause confusion in Kentucky. The Circuit Court Clerk keeps court records. The County Clerk keeps county clerk records, with a strong focus on recorded land instruments and marriage licensing.
The official Campbell County Clerk homepage identifies the office and links residents to eCCLIX, DocAlert, office details, and record services. When a request involves a deed, mortgage, affidavit of descent, marriage license, notary bond, election record, vehicle matter, or delinquent-tax matter, the County Clerk is the correct office. When a request involves a divorce decree, criminal disposition, civil judgment, traffic case, probate court order, or court docket, use the Circuit Court Clerk instead.
Campbell County Clerk Newport
Clerk: Jim Luersen
1098 Monmouth Street
Newport, KY 41071
859-292-3845 recordings and delinquent taxes
859-292-3850 motor vehicles
859-292-3885 voter registration and marriage licenses
Monday-Friday 8:30 a.m.-4 p.m.
First and last Monday open until 6 p.m.
Campbell County Clerk Alexandria
8330 W. Main St.
Alexandria, KY 41001
859-635-2151
Monday-Friday 8:30 a.m.-4 p.m.
First and last Thursday open until 6 p.m.
Email: jluersen@campbellcountyky.gov
Campbell County Clerk Records
County Clerk records in Campbell County are not a single database of all public records. They are the records kept by Jim Luersen's office. The main records channel is land records through eCCLIX, plus marriage licenses and certified marriage copies through the marriage department. The office also lists elections, vehicles, delinquent taxes, and notary public recordings among its public services. Open records for the County Clerk apply to the County Clerk's own records, not to court, jail, police, sheriff, or Fiscal Court files.
| Record Type | County Clerk Role | Use This Office? |
|---|---|---|
| Deeds, mortgages, and land records | Records and indexes county land instruments. | Yes. |
| Affidavit of descent or estate land transfer | Records land documents related to estates. | Yes, for recorded land documents. |
| Marriage license | Issues Campbell County marriage licenses. | Yes. |
| Certified marriage copy | Provides certified copies of Campbell County marriage licenses. | Yes. |
| Circuit or District Court case | No court-file custody. | No, use the Circuit Court Clerk. |
| Divorce decree | No divorce court-file custody. | No, use the Circuit Court Clerk. |
Campbell County eCCLIX Search
The County Clerk records page promotes eCCLIX for viewing or printing documents filed by Kentucky clerks. Campbell County private citizens are limited to Campbell County records, limited to five searches per day, and charged no fee for personal, noncommercial use. Commercial users have subscription access, and the County Clerk materials say commercial users may add other counties to the searchable area.
eCCLIX is the right search path for recorded Campbell County land records. It is not CourtNet, KYeCourts, or a court docket system. A user searching for an estate transfer, deed, mortgage, release, affidavit, or recorded land instrument can start with the County Clerk records page. A user searching for charges, divorce, probate court filings, or traffic records should use the court system and the Campbell County Circuit Court Clerk.
Important: eCCLIX private citizen access is Campbell-only and capped at five searches per day for personal, noncommercial use.
Campbell County DocAlert
DocAlert is a free Software Management LLC notification tool promoted on the County Clerk homepage. It lets a person register a name and email and receive alerts when a mortgage or deed is filed in the registered personal or business name. The official County Clerk materials describe DocAlert as a deed and mortgage fraud-notification service, not as a title-insurance product, court-record alert, or replacement for searching land records.
DocAlert can be useful for Campbell County homeowners, heirs, businesses, and estate representatives who want notice when a deed or mortgage is filed in a registered name. It does not decide whether a document is valid. It also does not report divorce filings, criminal charges, warrants, probate court hearings, or civil judgments. Those items belong to court or law-enforcement records, not the County Clerk deed-alert system.
Campbell County Marriage Licenses
The County Clerk issues Campbell County marriage licenses and provides marriage record searches and certified marriage copies. Kentucky requirements published by the clerk say both parties must be present and present documentary proof of age. Accepted examples include a birth record, certification of birth, baptismal record showing date of birth, passport, motor vehicle operator's license, instruction permit, state ID, or another government, school, or agency document showing date of birth.
- Complete the Campbell County marriage license application before appearing at the clerk's office.
- Both parties appear with accepted proof of age and identity.
- Pay the marriage license fee to Jim Luersen, Campbell County Clerk.
- Use the license within the 30-day validity period, including the date issued.
- After recording, request certified marriage copies from the County Clerk when legal proof is needed.
Marriage records are one of the few family-record topics that belong with the County Clerk. Divorce records do not. Divorce files are Campbell County Circuit Court records, and certified divorce decrees should be requested through the Circuit Court Clerk.
Campbell County Clerk Fees
The official County Clerk fee items include marriage charges, eCCLIX access notes, land-recording add-ons, estate-related recording items, and a notary recording package. The table below does not include court filing fees because court costs belong to the Kentucky court system and were not located as a Campbell County Clerk fee.
| Item | Fee or Limit | Source Notes |
|---|---|---|
| Marriage license | $50 | Campbell County marriage application. |
| Card fee for marriage license | $2.50 | Marriage application. |
| Certified copy of marriage license | $7 per copy | Certified-copy request form. |
| Certified marriage copy card service charge | 2.5% | Certified-copy request form. |
| eCCLIX private citizen search | No charge | Campbell records only, five searches per day, personal use. |
| eCCLIX commercial search | Subscription fee | Exact subscription fee not located in official source. |
| Land-record extra page | $3 per page over standard page count | Recording fee PDF. |
| Extra PIDN | $4 after first | Recording fee PDF. |
| Extra notation | $4 per additional notation | Recording fee PDF. |
| Affidavit of descent and transfer up to 5 pages | $50 | Useful for estate-related land recording. |
| General affidavit up to 5 pages | $46 | County Clerk recording fee. |
| Notary recording package | $19 | $10 bond recording, $4 taking or preparing bond, $5 oath. |
Campbell County Clerk Open Records
Open records for the County Clerk are limited to records maintained by the County Clerk. Kentucky public-records law begins with KRS 61.871 and KRS 61.872, which favor open examination of public records unless an exception applies. KRS 61.876 requires agencies to publish rules and custodian contact information. KRS 61.880 describes the agency response and appeal process. The County Clerk's open-records page is the right source for County Clerk records, while court records, jail records, police reports, and Fiscal Court records use different custodians.
The County Clerk contact page shows a contact form with Name, Email, and Comments fields. That contact form is a contact channel, not a formal court-record request form. For formal records, describe the existing record as clearly as possible and identify the County Clerk record type, such as deed, mortgage, marriage license, notary record, or election record.
| Field | Shown or Recommended | Notes |
|---|---|---|
| Name | Shown on contact form | First and last name are required on the form. |
| Shown on contact form | Email is required and must be confirmed. | |
| Comments | Shown on contact form | Required field for the message. |
| Record type | Recommended | State whether the request is for land, marriage, election, notary, or another County Clerk record. |
| Names and dates | Recommended | Useful for marriage or recorded document searches. |
| Book, page, or instrument details | Recommended if known | Can narrow land-record searches. |
Campbell County E-Recording
The County Clerk contact materials list e-recording vendors for recorded documents. The listed vendor names are Indecomm, CSC, Simplifile, and ePN. Because vendor contact details can change and are maintained by the County Clerk contact page, recording customers should use the official County Clerk contact materials before choosing a submission route. E-recording is for eligible recorded documents, not for court filings with the Circuit Court Clerk.
- Indecomm is listed by the Campbell County Clerk as an e-recording vendor.
- CSC is listed by the Campbell County Clerk as an e-recording vendor.
- Simplifile is listed by the Campbell County Clerk as an e-recording vendor.
- ePN is listed by the Campbell County Clerk as an e-recording vendor.
Note: Confirm document formatting, recording fees, and vendor submission rules with the County Clerk before transmitting a deed or mortgage.
Not Campbell County Court Files
The County Clerk should not be used as a shortcut for Campbell County court case files. The office does not keep criminal cases, civil cases, divorce decrees, traffic citations, probate court orders, juvenile court files, or dockets. Those are trial-court records kept by the Circuit Court Clerk at the courthouse. The distinction matters because sending a court request to the County Clerk can delay the response or produce a no-record answer even when a court file exists.
Use the County Clerk for marriage and land records. Use the Circuit Court Clerk for Circuit Court and District Court records. Use eCCLIX for land documents, DocAlert for deed and mortgage filing notifications, and the Campbell marriage search for marriage records. Use KYeCourts, CourtNet, ePay, or the courthouse clerk for court records.